AI STEMobile Workshops Reservation Form

AI STEMobile Workshops

Thank you for choosing MODS for your upcoming STEMobile outreach. If you have any questions when completing this form, please call us at 954.713.0930 or email booking@mods.org. Our guest experience specialists are happy to help you.

Please Note: All activities take place outside the STEMobile. The vehicle serves solely as transportation and storage for our educational materials.

Note: If you are reserving for more than one day, please complete separate forms for each day.

Name Of School / Group

Address / Location of STEMobile Outreach

Address Line 1

Address Line 2

City

State

Zip Code

Primary Contact First Name

Primary Contact Last Name

Primary Contact E-Mail Address

Primary Contact Phone Number

Will the primary contact be present for the experience?

Yes

Name of adult who will be present for the experience

Email address of adult who will be present for experience

Cell phone number of adult who will be present for experience

Name of the adult staff member who MODS staff will be checking-in with upon arrival

PLEASE NOTE: All STEMobile Outreach programs must be booked more than two weeks in advance. Dates are first-come, first-served. NOTE: Our STEM education offices are closed on Mondays.

Preferred Date #1

Preferred Date #2

Preferred Date #3

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STEMobile Scheduling Guidelines

Each STEMobile session is 45 minutes long, followed by a 15-minute reset period. For example, a request for four (4) sessions would follow this schedule:

Sample Schedule (4 sessions)

First Session: 8:00 a.m. – 8:45 a.m.
Reset Period: 8:45 a.m. – 9:00 a.m.
Second Session: 9:00 a.m. – 9:45 a.m.
Reset Period: 9:45 a.m. – 10:00 a.m.
Third Session: 10:00 a.m. – 10:45 a.m.
Reset Period: 10:45 a.m. – 11:00 a.m.
Fourth Session: 11:00 a.m. – 11:45 a.m.
Clean-up and Depart: 11:45 a.m.

Important Note: To ensure all groups are served efficiently, sessions must run consecutively with only the 15-minute reset periods in between. We are unable to accommodate extended breaks or scheduling deviations during STEMobile outreach visits. Please make the necessary arrangements at your school/group to align with these guidelines. We appreciate your understanding.

Acknowledgement: By entering your initials below, you acknowledge agreement with the STEMobile scheduling guidelines. For questions, please contact the MODS Guest Experience team at 954.713.0930 or booking@mods.org. Thank you!

I have read and acknowledge

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How Many Sessions? (there is a minimum of 2 sessions and a maximum of 4 per day):

2 sessions

3 sessions

4 sessions

Please note the following below and factor this in to your preferred start and end times:

Each session is 45 minutes long with a 15 minute reset period in between sessions.

Preferred Start Time

Preferred End Time

NOTE: A minimum of 15 people is required to reserve an Outreach/STEMobile program with MODS.

Total number of children attending (2 sessions)

Total number of children attending (3 sessions)

Total number of children attending (4 sessions)

Total number of adults attending

Grades of children attending

Please select one of the following:

Early Childhood: Pre-K-Kindergarten: Learners are introduced to basic AI concepts through playful exploration. Activities help learners understand how AI can recognize patterns, identify images and respond to spoken instructions while discovering that AI is a human-made tool that learns from the information it is given.

Grades K-2: Learners explore what artificial intelligence is, how machines learn and how AI makes predictions. Activities introduce the difference between natural and human-made, or artificial, things while connecting human senses to the sensors used by technology.

Grades 3-5: Learners discover what AI is and what it is not while exploring the three key parts of machine learning: collecting data, training an algorithm and making predictions. Learners “train” a model using examples and observe how the quality and quantity of information can affect results.

Grades 6-8: Learners investigate how artificial intelligence works, how machines learn and how AI can be used as a tool. Activities encourage learners to think critically about how AI is created, how it is used and its ethical impact on the world.

Grades 9-12: Learners analyze and classify examples of AI while distinguishing between classification, prediction and generative capabilities. Activities encourage reflection on the ethical, societal and real-world impacts of artificial intelligence and generative AI.

The Museum of Discovery and Science is dedicated to providing a memorable experience for all guests, including those with special needs. Please help us prepare for our visit to your location by telling us about your group and any modifications or accommodations they may require. Your answer will not affect your ability to participate. Please check any of the categories below that apply to your group.

How many students will need the accommodations? (2 sessions)

How many students will need the accommodations? (3 sessions)

How many students will need the accommodations? (4 sessions)

Does your group have any accessibility needs or require any special accommodations that are not listed above or require further explanation? (i.e. Avoid loud sounds or noises.) Please let us know so we can better plan our visit to your location.

Where is the main office located to sign in? (i.e. front of the school)

Is there any other important information that our educators need to know about upon their arrival? (Example: Presenting a photo I.D.) Please be as specific as possible.

Are you a Title-1 Funded School located in Broward County? (Yes/No)

Yes

If you selected "other," please specify (if applicable)

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MODS STEMobile Guidelines and Logistics

Please read carefully. Schools, groups, organizations must provide and agree to the following prior to MODS arrival:

Please Note: All activities take place in a classroom setting, not in the STEMobile. The vehicle serves solely as transportation and storage for our educational materials.
Provide one (1) indoor classroom for our educators, where each session cycles in and out to reduce turnaround time and improve the experience.
Each session must be limited to a maximum of 25 students to ensure that every learner gets an equal opportunity during the experience. Please ensure that you provide enough desks and chairs for 25 students.
Each program requires a 15-minute reset period in between sessions.
At least one classroom teacher or school/organization official must always remain present for safety purposes and handling of classroom behavior.
MODS educator will arrive approximately 15 to 30 minutes before the first session to set up materials; please inform front desk, custodial, security and main contact person to allow the educator into the building/classroom.
MODS staff will be providing strict safety instructions that everyone in the room will need to follow, including adults. If the situation becomes unsafe for the educator or audience, we reserve the right to stop the program and depart your location. If we have to stop the program, there will be no refunds or exchanges provided.

Acknowledgement: By entering your initials below, you are acknowledging your agreement with the STEMobile guidelines and logistics. Please call or email the MODS Guest Experience team with any questions: 954.713.0930 or booking@mods.org. Thank you.

I have read and acknowledge

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MODS STEMobile Reservation Policies Acknowledgment

Payment:
When you call or go online to reserve, have your payment option ready. Accepted forms of payment include cash, credit card (Visa, MasterCard, American Express and Discover), check or PO number (for schools only). A 20% non-refundable deposit is required. Full payment is due prior to arrival at the Museum, STEMobile, or Family Science Night experience.

Experience reservations are on a first-come, first-served basis. A non-refundable deposit of 20% of the total due (whichever is greater) must be received no later than two (2) weeks after your reservation has been confirmed.
Accepted forms of payment include cash, credit card (Visa, MasterCard, American Express and Discover), check or PO number. Full payment is required in advance of your outreach.
Refunds cannot be issued when cancellations are made less than seven days before scheduled experience (this includes all components of your booked experience: STEMobile, Family Science Night, Outreach).
PAYMENT ADDRESS - Please make checks payable to “Museum of Discovery & Science” and mail to: Museum of Discovery & Science Reservations Department, 401 SW Second Street, Fort Lauderdale, FL 33312. (Note: Please place the reservation order number somewhere on your check.)
Final payment is due 7 business days prior to the outreach unless you are from a school paying with a PO, and then full payment is no later than 10 business days after the outreach.

Rescheduling Fee: If you reschedule your event date after two weeks, you will be charged a $75 rescheduling fee. Rescheduling cannot be guaranteed due to limited availability.

Final head count: Final head count is due 14 days prior to visit date. Reducing your head count must take place by this time. Increasing your head count is based on availability and not guaranteed. The school/group is responsible for the number reserved and confirmed at final head count deadline.

Cancellation, "No Shows" and Refunds:

Please notify the MODS staff at booking@mods.org if you need to adjust your group’s headcount, cancel or reschedule your outreach
If you cancel or reschedule your outreach after your deposit due date, you will be charged a $75 rescheduling/cancellation fee.
If you cancel your reservation 7 days or less before your outreach, you will be charged 20% of your total amount, plus a $75 cancellation fee.
There will be no refunds if your group is a no-show the day of your scheduled outreach. You will be charged a "No Show" fee of $75, plus the full amount of your outreach.

Late Payment Fee: If payment is received late (one day or more following the outreach), you will be charged a $75 late fee. If a purchase order is provided, you will be charged a $75 late fee if payment is received more than 10 business days following the outreach.

Mileage Fee: An additional $75.00 mileage fee will be added on to outreaches occurring in Palm Beach County or Miami-Dade County. Any outreach program occurring outside of Palm Beach County or Miami-Dade County will be subject to an additional fee.

Day of Visit: Museum staff will arrive 15-30 minutes before the first scheduled activity. For Family Science Night, staff will arrive one hour prior to the start of the activity. If you have any questions or concerns on the day of your outreach, please call the MODS Guest Experience team at (954) 713-0930 or email booking@mods.org.

Acknowledgement: By entering your initials below, you are CONFIRMING a STEMobile program and acknowledge your agreement with the MODS STEMobile reservation policies. Please call or email with any questions: 954.713.0930 or booking@mods.org. Thank you.

I have read and acknowledge